MS Excel Shortcut Keys: Best Microsoft Excel Keyboard Shortcuts for Windows and macOS Computers

Here are the best MS Excel keyboard shortcuts.

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If your work involves dealing with Excel sheets on a daily basis, you might be aware of MS Excel shortcuts. Using keyboard shortcuts can boost your productivity and help you format and sort information quickly. Using a keyboard shortcut can save you precious time and effort, and make the entire process of creating an Excel sheet faster and easier.

Whether you’re an Excel veteran or beginner, the predefined shortcuts in the spreadsheet software will always come in handy. Below, we have listed out a number of MS Excel shortcut keys. Due to the keyboard configuration, shortcuts for Windows and macOS involve pressing different keys. However, the end result is generally the same.

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The MS Excel shortcut list includes shortcuts for simple as well as advanced functions. Of course, we don’t expect you to remember up all the Excel shortcuts, so feel free to bookmark thispage for later use. You can also create an Excel shortcuts PDF by going to print settings and saving the page as a PDF. If you are using a Mac, you should be aware of the Mac keyboard symbols i.e modifier keys. These are Command (or Cmd) ⌘, Shift ⇧, Option (or Alt) ⌥, Control (or Ctrl) ⌃, and Fn.

Shortcuts for MS Excel Functions Windows Mac
Create new workbook Ctrl + N ⌘ + N
Open workbook Ctrl + O ⌘ + O
Save workbook Ctrl + S ⌘ + S
Save as F12 ⌘ + ⇧ + S
Print file Ctrl + P ⌘ + P
Open print preview window Ctrl + F2
Close current workbook Ctrl + W ⌘ + W
Close Excel Alt + F4 ⌘ + Q
Open options Alt + F + T ⌘ + ,
Open help F1 ⌘ + /
Undo last action Ctrl + Z ⌘ + Z
Redo last action Ctrl + Y ⌘ + Y
Copy selected cells Ctrl + C ⌘ + C
Repeat last action F4 ⌘ + Y
Cut selected cells Ctrl + X ⌘ + X
Paste content from clipboard Ctrl + V ⌘ + V
Display the Paste Special dialog box Ctrl + Alt + V ⌘ + ⌃ + V
Display find and replace Ctrl + F ⌘ + F
Display find and replace and replace selected Ctrl + H ⌃ + H
Find next match Shift + F4 ⌘ + G
Find previous match Ctrl + Shift + F4 ⌘ + ⇧ + G
Create embedded chart Alt + F1 Fn + ⌥ + F1
Create chart in new worksheet F11 Fn + F11
Drag and cut drag drag
Drag and copy Ctrl + drag ⌥ + drag
Drag and insert Shift + drag ⇧ + drag
Drag and insert copy Ctrl + Shift + drag ⌥ + ⇧ + drag
Drag to worksheet Alt + drag ⌘ + drag
Drag to duplicate worksheet Ctrl + drag ⌥ + drag
Insert table Ctrl + T ⌃ + T
Toggle Autofilter Ctrl + Shift + L ⌘ + ⇧ + F 
Activate filter Alt + ↓ ⌥ + ↓
Select table row Shift + Space ⇧ + Space
Select the table column Ctrl + Space ⌃ + Space
Select table Ctrl + A ⌘ + A
Clear slicer filter Alt + C ⌥ + C
Toggle table total row Ctrl + Shift + T ⌘ + ⇧ + T
Move one screen right Alt + Pg + Dn Fn + ⌥ + ↓
Move one screen left Alt + Pg + Up Fn + ⌥ + ↑
Move one screen up Pg + Up Fn + ↑
Move one screen down Pg + Dn Fn + ↓
Move to right edge of data region Ctrl + → ⌃ + →
Move to the left edge of the data region Ctrl + ← ⌃ + ←
Move to the top edge of the data region Ctrl + ↑ ⌃ + ↑
Move to the bottom edge of the data region Ctr + l↓ ⌃ + ↓
Move to the beginning of the row Home Fn + ←
Move to last cell in the worksheet Ctrl + End Fn + ⌃ + →
Move to the first cell in worksheet Ctrl + Home Fn + ⌃ + ←
Go back to hyperlink Ctrl + G + Enter ⌃ + G + Return
Move to the next tab Ctrl + Tab ⌃ + Tab
Move to the previous tab Ctrl + Shift + Tab ⌃ + ⇧ + Tab
Toggle full screen Ctrl + Shift + F1 ⌃ + ⌘ + F
Insert a new worksheet Shift + F11 fn + ⇧ + F11
Go to the next worksheet Ctrl + Pg + Dn Fn + ⌃ + ↓
Go to the previous worksheet Ctrl + Pg + Up Fn + ⌃ + ↑
Move to the next pane F6 Fn + F6
Move to the previous pane Shift + F6 Fn + ⇧ + F6
Go to the next workbook Ctrl + Tab ⌃ + Tab
Go to the previous workbook Ctrl + Shift + Tab ⌃ + ⇧ + Tab
Minimize the current workbook window Ctrl + F9 ⌘ + M
Maximize the current workbook window Ctrl + F10 fn + ⌃ + F10
Insert rows Ctrl + Shift + + ⌘ + ⇧ + +
Insert columns Ctrl + Shift + + ⌘ + ⇧ + +
Display Delete dialog box Ctrl + – ⌘ + –
Delete rows Ctrl + – ⌘ + –
Delete columns Ctrl + – ⌘ + –
Hide rows Ctrl + 9 ⌃ + 9
Unhide rows Ctrl + Shift + 9 ⌃ + ⇧ + 9
Hide columns Ctrl + 0 ⌃ + 0
Unhide columns Ctrl + Shift + 0 ⌃ + ⇧ + 0
Group rows or columns Alt + Shift + → ⌘ + ⇧ + K
Ungroup rows or columns Alt + Shift + ← ⌘ + ⇧ + J
Hide or show outline symbols Ctrl + 8 ⌃ + 8
Zoom in Ctrl + Alt + + ⌥ + ⌘ + +
Zoom out Ctrl + Alt + – ⌥ + ⌘ + –
Align left Alt + H + A + L ⌘ + L
Align right Alt + H + A + R ⌘ + R
Add Indent Alt + H + 6 ⌃ + ⌥ + Tab
Remove indent Alt + H + 5 ⌃ + ⌥ + ⇧ + Tab
Increase font size one step Alt + H + FG ⌘ + ⇧ + >
Decrease font size one step Alt + H + FK ⌘ + ⇧ + <
Apply general format Ctrl + Shift + ~ ⌃ + ⇧ + ~
Apply currency format Ctrl + Shift + $ ⌃ + ⇧ + $
Apply percentage format Ctrl + Shift + % ⌃ + ⇧ + %
Apply scientific format Ctrl + Shift + ^ ⌃ + ⇧ + ^
Apply date format Ctrl + Shift + # ⌃ + ⇧ + #
Apply time format Ctrl + Shift + @ ⌃ + ⇧ + @
Apply number format Ctrl + Shift + ! ⌃ + ⇧ + !

 

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Charanjeet is a correspondent at MySmartPrice. He writes how-tos and tries to explain technology in simple words. He has been covering technology, particularly Android, for the past 3 years. His pastimes include watching horror movies and a lot of anime.