Microsoft Outlook is the tech giant’s web application for webmail, calendaring, contacts, and tasks. While most of us use Google’s Gmail, many corporate companies and organizations use Outlook, which nicely integrates with all other Microsoft services. If you have been a user of Outlook in the past, you should have noticed a block of text, which is usually present at the bottom of the mail, which is generally referred to as a Signature.
A Signature usually consists of a personalized text such as a name, contact details, designation, email, and organization’s name. In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set up Outlook so that signatures are automatically added to all outgoing messages. In this guide, we will take a look at how one can actually change a signature in Outlook on Windows, Android, and iOS.
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Table of Contents
How to Change a Signature in Outlook on a Windows PC
- Search for the Outlook application and open it
- Click File > Options > Mail > Signatures
- Click the signature you want to edit
Image: Microsoft - Make your changes in the Edit signature box
- Once edited, select Save > OK
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How to Change a Signature in Outlook on a Mac
- Launch the Microsoft Outlook app on your Mac device
- Click on the “Outlook” menu
- Select Preferences > Email > Signatures
- Under the Signature name, select the signature you want to change
- Now, under “Signature” in the right pane, update your signature
How to Change a Signature in Outlook on an Android
- Open the Microsoft Outlook app on an Android device
- Tap on the top left corner (your profile photo)
- Tap on the “Settings” icon
- Select “Signature”
- Tap the signature you wish to edit
- Make your changes via the “Edit signature” box
- Once edited, tap on save (right checkmark)
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How to Change a Signature in Outlook on an iPhone/iPad
- Open Outlook app on iPhone/iPad
- Tap on the top left corner (your profile photo)
- Tap on the “Settings” icon
- Select “Signature”
- Under the mail section, tap on “Signature”
- In the Signature screen, update your signature (by default it will be “Get Outlook for iOS”)
- Once edited, tap on save
How to Add an Image as a Signature in Outlook
Apart from plain-looking text and phone number, you can add a bit of visual flair by adding an image to the email signature, here is how you can do so.
- Open a new mail
- Select Signature > Signatures
- In the Select signature to edit box, choose the signature you want to add a logo or image to
- Select the Image icon Insert an image from your device icon, locate your image file, and select Insert
- You can resize the image by right-clicking the image and then picking the picture
- Select the Size tab and use the options to resize your image
- Once you’re done, select OK, then select OK again to save the changes to your signature
How do I create a Signature Template in Outlook?
- Open a new email message
- On the Message top menu, select Signature > Signatures
- Under Select signature to edit, choose New, and in the New Signature dialogue box, type a name for the signature
- Under Edit signature, compose your signature and click OK
You can change fonts, font colours, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, make sure to use Word to format your text, then copy and paste the signature into the Edit signature box. In addition, you can also use pre-designed templates for your signature. You can download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box.
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FAQs
Where is the signature option in Outlook 365?
If you are using Outlook 365, you can find the signature option under File > Mail > Signatures.
How do I add a signature in Outlook 365 in Windows 10?
- Sign in to Outlook.com and select Settings > View all Outlook settings at the top of the page
- Select Mail > Compose and reply
- Under Email signature, type your signature and use the available formatting options to change its appearance
- Select Save when you’re done
How do I create an automatic signature in Outlook?
When creating a signature, if you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box. If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to the checkbox.
How do I make my Signature look handwritten?
- Take a picture or scan your signature on a piece of white paper
- Make sure the image is in gif, .png, .jpg, or .bmp file format and crop the image if needed
- To include the signature in a document, select “Insert” then “Pictures” and choose your saved signature in the Outlook application
